QuickBooks Online VS Desktop Comparison

QuickBooks Online can be accessed from any internet-connected device, including a mobile device with the QuickBooks app installed, after you enter a valid username and password. Both versions offer automatic syncing with your bank so you can categorize transactions. Add payroll to QuickBooks Online starting at $45 per month, or to Desktop starting at $50, plus $2 per employee, per month. For $1,410 per year, get the Enterprise plan with advanced pricing, reporting and inventory. The higher your plan tier, the more reports and users you can add, although it’s important to understand concurrent users are each sold separately.

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  • If you scroll down, I’ve even included a handy feature comparison chart for quick reference.
  • In the meantime, if you’re currently using QuickBooks Desktop, it’s worth considering transitioning to the online version as soon as possible.
  • QuickBooks Desktop, on the other hand, is a good option for businesses that prefer desktop software, need its advanced inventory tracking and reporting tools, or are looking for an industry-specific solution.

QuickBooks Online is cheaper than QuickBooks Desktop if you have many employees who’ll be using the program. For instance, QuickBooks Online Plus only costs $85 per month for up to five users as opposed to Desktop’s Premier, which costs around $2,000 per year for five users. QuickBooks Online and QuickBooks Desktop both earned decent user ratings, although QuickBooks Desktop’s mobile app received low scores.

QuickBooks Desktop Enterprise

Different software packages include licenses for 1 to 10 users, up to 20 users, up to 30 users, and up to 40 users. Only Desktop version users who don’t use any add-on apps will be unaffected. If you’re a freelancer, stick with its Self-Employed plan, which is $15 per month 9after the three-month discount at $7.50). Features include mileage tracking, how to calculate ebitda with examples basic reporting, income and expense tracking, capture and organize receipts and estimation of quarterly taxes. While discussing payments to be received, there are several secondary costs that arise in the process of doing business. Through QuickBooks Pro 2022, landed costs can be calculated to ensure the full length of your transaction.

  • Tracking your invoice history over a long period of time; be it weeks, months, or years is invaluable in accounts.
  • While both QuickBooks Online and Desktop are supported by a large network of independent ProAdvisors, it’s much easier to share your books with your ProAdvisor using QuickBooks Online.
  • Also, it comes with a pair of choices and is more suited for the new business owner.
  • QuickBooks Online is generally easier to use than QuickBooks Desktop as it has a more streamlined user interface.

When it comes to which one is best, it depends mostly on your business model, the complexity of your transactions, and the number of employees. Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. You can switch from QuickBooks Online to Desktop, and many users who are used to traditional accounting and working with QuickBooks tend to do so after giving QBO a try. At the time of this writing, QuickBooks has noted that it has no plans on sunsetting the QuickBooks Desktop software. Ultimately, your specific business’s size, type, and needs are the real deciding factors in determining which of the QuickBooks versions is best for your business.

QuickBooks Desktop pros and cons

One of the most common complaints about QuickBooks Desktop is its steep learning curve. With QuickBooks Online, you can add QuickBooks Online Payroll starting at $45/month. Both QuickBooks Online and QuickBooks Desktop offer a large number of features. While they share many of the same features, QuickBooks Desktop’s features are often more developed, except when it comes to invoicing.

QuickBooks Online Plans Comparison: Pricing & Features

I’d like to take a moment to review some key points that might help you in your decision-making process. If you scroll down, I’ve even included a handy feature comparison chart for quick reference. Intuit and QuickBooks Online also offer a mileage and expense tracking app called QuickBooks Self-Employed.

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The application also offers a mobile app that works with both iOS and Android devices. In contrast, QuickBooks Desktop’s interface was built with accountants in mind. Instead of showing clear images of your cash balance, outstanding invoices, and upcoming bills like the QuickBooks Online dash, the desktop version’s dash is a flowing series of connected folders and files.

When it comes to doing business, invoicing customers can be a daunting task for those without an accounting background. QuickBooks Online allows users to invoice customers in a way that’s both simple and relatively easy to do. When it comes to QuickBooks Online vs QuickBooks Pro, QuickBooks Online can be more accessible. Also, it comes with a pair of choices and is more suited for the new business owner. That said, QuickBooks Pro 2022 is much better for professionals that have been in the industry longer.

QuickBooks Online vs. QuickBooks Desktop: Which Is Better for Your Business?

Aside from this, also assess where you are and what you require as a company. Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships. QuickBooks Online has a cheaper monthly cost and is more affordable if you have a lot of employees who will be using the software.

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